I only have a few children - is it something I can
Certainly. Even one child has
plenty of activities to keep track of - track
Doctor visits - where and when and the result. Keep track of medicines so
you'll have a record of ones that your child responded well to or make a
note if the child had an allergic reaction
name it - Debit Square - For Children -
Track medicines, allergies, special moments, keep a journal of
things they do - the list is endless.. Information will be stored for
years - there is the real value in the program - the history you will have
at your fingertips.
| I run a
small day care. How can the program help me? (This also applies to lots of similar
| You can keep track of
the days a child is at
a day care - note illnesses or days when the child has a cold or fever. Debit Square - For Children - provides great documentation of events surrounding a child
in your care Later, you'll be able to look back at any of the history on that child as
needed. The information is at your fingertips. (Also see scheduling and invoicing
the advanced functions you could also make multiple Child Sets (Multiple files each containing their
own collection of children). You might use this for example if you had
two locations or perhaps you wanted to keep your own children separate from the daycare children.
The flexibility is there for you. That's the point.
| Can it be used to
generate an invoice? (This also applies to lots of similar
Yes. Simple invoices can be generated by creating an
activity such as "Care Days". Then enter the days as one or more entries.
Then just report on that child and the activity "Care Days". Select the
dates to report on as either just today or over several days if that's how
you've made your entries. Add a total line and include html code if you'd
like. You can also add your own heading and footings like "Barbara's
Daycare" and "Thanks for your business". You can of course add other
activities such as "Supply charge", "Late Charge" etc as needed.
|I babysit for several children. How can the
program help me? (This also applies to lots of similar
|Debit Square - For Children will allow you to keep
special notes regarding children that you care for. Keep emergency numbers,
special information, addresses, security codes. Use the scheduling (below)
to track upcoming and past jobs.|
| What about scheduling things like knowing when
a child will be absent? Can I do
in addition to tracking the history you can also set up future things to watch for such
as Days Absent or Vacation or whatever you'd like to watch in the
future. Set up an activity called "Future-Days Abst" and then choose a Child.
Enter in a date in the future that you want to note that the
child will be gone. Then on a regular basis run a report on the
activity "Future-Days Abst" and all children and select a date range of say 15 days from
today (or 45 days or the month of May -
you decide). If any children fall in that range they will
show up on that report. Add additional activities and report on
all of them at once. This functionality can be used for a variety
of similar circumstances.|
|I don't understand the relationship of
Activities and Child Items.|
Each child has their own set of activities. Let's say that
you have defined 3 Activities - Medicine, Emergency #'s and Pickup People. Let's
also say you have 2 Children – Andrew and Crystal. In this case,
then Andrew has his own set of the 3 activities (Medicine, Emergency #'s and
Pickup People) and Crystal has her own set of the 3 activities.
When you enter information in the Emergency #'s for example, you are
either entering it for either Andrew or Crystal. If the currently selected Child
was Andrew and the activity selected was Emergency #'s , then it would show
all of the Emergency #'s for Andrew. Now switch to Crystal and choose
Emergency #'s to see all the Emergency #'s for Crystal. In either case if you want to add information,
just make a new entry. It's very simple.|
|Oh, my - won't this require a lot of
| Space is determined by the
amount of information you use, but after the initial installation (about
20 megabytes) incremental size requirements are very small. A typical
Child Set of 10-15 Child Items might be 1 to 2 megabytes.|
|How are the Master List items different from the Child
Activities? They seem similar and I have trouble distinguishing between the
Master List items relate
to the current Child Set and not to any particular Child. They belong to all
Children in the current Child Set. Child Activities belong to a particular Child.
Let's say that you have a Master List Item called Emergency #'s . In this
list, you have the name of several Emergency #'s (Fire, Police, etc).
Since this is a Master List item it doesn't matter who the current Child is,
the Emergency #'s always show the same emergency numbers. Let's say you
also had a Child Activity named Emergency #'s . In this one, you would have
the child's grandmother, aunt, etc.
In other words - does the information (Emergency
#'s in this case) belong to the whole Child Set (Master List Items)
or to individual Children (Child Activities). This illustration uses Emergency
Numbers, but the same concept could apply to many other situations.
Probably you have some special situation yourself. That's what is nice
about Debit Square - For Children - you can
customize it to suit your needs.
|The picture of the program on the Debit Square - For Children - main web page shows a lot of
screens open. That seems complicated.|
| This is just
for illustrative purposes. The picture on our web page and in the manual
just shows most of the screens of the program open at once. Normally,
you'll just have one or two screens open at a time.|
| Debit Square - For Children - is ready for you. Are you ready? |